Job Posting: Grant Data Administrator
Created with the passage of the Illinois Equal Justice Act in 1999, the Illinois Equal Justice Foundation (IEJF) administers and advocates for the state appropriation for civil legal aid. Since its first grant round in 2001, the IEJF has awarded $29.6 million in grants to nonprofit legal aid organizations across the state serving over 600,000 vulnerable Illinoisans impacted by domestic violence, housing instability, records relief and consumer fraud. In recent years, the IEJF has added appropriations supporting the IL Armed Forces Legal Aid Network and New Leaf Illinois (Clearing Cannabis Convictions) to its grant portfolio. During the pandemic, the IEJF added appropriations from the IL Department of Human Services and the IL Housing Development Authority that require reporting compliance with the Grant Accountability and Transparency Act (GATA). These appropriations have expanded the IEJF’s role to serve not only as grant-maker but as program developer, coordinator and compliance expert.
The Grant Data Administrator will contribute to all IEJF grant programs. He/she/they will be responsible for developing grant processes in Foundant, a web-based grant portal, as well as tracking, analyzing and reporting on grant program data. The Grant Data Administrator will report to the Program Officer and work in concert with grant project managers. He/she/they will join a growing team consisting of the Executive Director, Finance Director, Program Officer and three part-time contract grant project managers. The Grant Data Administrator is a pivotal member of the team, contributing to idea generation, strategic thinking and collaborative team dynamics.
This position is a great opportunity for a professional with a passion for social justice and excellent administrative, data collection and collaboration skills.
- Track and manage grant and reporting deadlines for all grant programs to ensure grant cycles run smoothly for both grantees and the IEJF.
- Develop grant processes in Foundant, a grantmaking portal. Develop and ensure the timely release of grant applications and report forms.
- Ensure timely compliance with all data reporting requirements of the state and federal government, and other regulatory authorities.
- Track, report and analyze data for private foundation, state and federal grant contracts.
- Collaborate with the Grants Program Officer, Finance Director and project manager consultants in the collection and organizing of fiscal and data reporting.
- Communicate grantmaking processes and reporting requirements to grant applicants.
- Develop and maintain “How to Apply” materials for applicants hosted on IEJF website.
- Screen grantee email traffic, telephone calls, respond to inquiries, and provide referrals to other staff members as necessary.
- Process incoming grant applications
- Undertake preliminary application review to screen for completeness and correspond with applicants regarding unclear or incomplete information.
- Maintain grant administration database, keeping information up-to-date and capturing grantee communications.
- Schedule and organize meetings, events and programming in support of the grant programs (including, for example, site visits, training and information sessions).
- Compile and present data received from IEJF grantees related to IEJF evaluation and advocacy efforts.
- Research and suggest other technological efficiencies for the position whether that be other grantmaking software or project management software.
- Support other IEJF special projects as they arise.
- Bachelor’s degree or relevant work experience required.
- Experience in the nonprofit sector, philanthropy, and/or government agencies.
- Experience with grant or contract administration.
- Experience with government grants, including compliance and reporting.
- Expertise with or ability to quickly master relevant software and platforms.
- Experience working with Foundant, or other grantmaking software.
- Expertise of Microsoft Office Suite applications including Excel, Word, Outlook and Powerpoint required. Experience with Office 365 a plus.
- Fluency in a language other than English a plus.
- Continued professional development. Maintain expertise with grant administration trends across similar administering entities.
- Excellent skills in organizing, analyzing, and presenting data.
- Excellent organizational skills, reliable follow-through and adept handling of multiple priorities.
- Excellent attention to detail.
- Strong time management skills.
- Ability to work independently and part of a dynamic team.
- Demonstrated commitment to Illinois Equal Justice Foundation’s mission and goals (see iejf.org).
- Demonstrated understanding of the impact of race, bias, discrimination, and differential treatment of communities disproportionately composed of Black, Indigenous, and people of color, individuals who identify as LGBTQ or other sexual minorities, individuals with disabilities, immigrants, limited English speaking persons, and others who have been historically marginalized in law and justice systems.
Essential Physical Functions:
- The ability to communicate via voice telephone and video/Zoom calls, read and understand written communication, and generate written communication using a computer.
- The ability to design and analyze extensively on deadlines.
- The ability to sit at a desk for 2-3 hours at a time, lift and move documents and supplies not to exceed 25 lbs., and bend to file and retrieve documents.
SALARY AND BENEFITS
The position is full-time and exempt. Starting salary is budgeted between $60,000 – $65,000. Salary determined commensurate with experience. Opportunity for hybrid remote flexibility. Health benefits, a SIMPLE IRA plan match along with vacation leave, sick leave and generous holidays.
Please email your complete application in one attachment to email@example.com including your resume and a cover letter describing your interest, relevant qualifications and experience, and where you heard about the position. Please include “Grant Data Administrator” in the subject line of the email. Applications will be considered on a rolling basis with a close date of October 14. Incomplete applications will not be considered. Interviews will begin in mid to late November. The IEJF plans to hire in December with an early January start date.
The Illinois Equal Justice Foundation is an equal opportunity employer seeking to build a workforce that reflects the diverse communities its grants serve. Applicants who are members of or have experience with the communities IEJF grants support are encouraged to apply.